University of Louisville Physicians (ULP) is made up of more than 600 highly trained and dedicated doctors who work together to care for patients from prenatal days to the senior years. We are professors, teaching a new generation of doctors. We are a team whose leading-edge knowledge helps patients throughout Kentucky and southern Indiana and in hospitals all across the region.  As our organization continues to grow, we are adding Sr. Payroll Specialist / Supervisor to our Finance team.

 

 

Position Title:	Sr. Payroll Specialist / Supervisor	Department:	Finance
Reports To:	Manager of Accounting	Supervises:	1
Full/Part Time:	Full-time	Exempt / Nonexempt:	Exempt

 

JOB SUMMARY

The Sr. Payroll Specialist is responsible for providing overall day to day guidance related to employee pay including but not limited to Time and Attendance, Payroll, and Pay Statements.  This person is expected to work collaboratively with the members of the Finance, I/S and human resource team.  The Sr. Payroll Specialist is also responsible for recording accruals and journal entries related to payroll, reviewing audit reports, and reconciling payroll and fringe benefits related accounts.

 

JOB RESPONSIBILITIES

·       Working closely with the Payroll Specialist and HR Team the Sr. Payroll Specialist will be accountable for the transition of incoming PSC’s onto ULP’s payroll.

·       Define standards and reusable approaches within the Payroll operational framework.  Identify process improvement initiatives and define standards for new processes.

·       Manage the timely and accurate processing of payroll and payroll related data.  Handle high volume transactions appropriately.

·       Serve as a payroll liaison with ADP and other payroll vendors, including coordinating  activities and resolving issues.

·       Manage the time and attendance automated system and associated interface with the payroll system.

·       Develop and recommend policy and procedural changes to payroll functions.

·       Collaborate with HR ensuring employee changes are entered in the ADP system are accurate and timely.

·       Provide a high level of customer service to ensure that employees and managers receive accurate, timely and appropriate information regarding payroll.

·       Establish and maintain clear lines of communication to enforce, interpret and explain payroll policies and procedures and resolve employee issues.

·       Maintain employee payroll records and documents, including required data for federal and state laws and guidelines.

·       Stay up to date on federal, state, and local payroll and tax laws, policies, and procedures.

·       Provide reports for payroll, time and attendance, employee statistics, benefits and retirement plan contributions and employer match.

·       Prepare journal entries for payroll and accruals.

·       Reconcile payroll, withholding and fringe benefit accounts.

·       Provide payroll documentation for financial audit.

·       Understand upstream and downstream impacts of changes to processes, systems, etc.

·       Provide assistance on special projects, as assigned

·       Perform related duties and responsibilities as required.

MINIMUM EDUCATION & EXPERIENCE

·       Bachelor’s Degree or equivalent education is preferred, related payroll experience is required.

·       Experience scale with an organization processing 2000+ employees required.

·       Certificates in CPP or FPC strongly preferred.

·       Expert knowledge of ADP WorkforceNow platform strongly preferred.

·       Expert Excel skills required: pivot, charts, graphs, macros, v-lookup, and formulas. 

KNOWLEDGE, SKILLS, & ABILITIES

·       Initiative, communicator, problem solver 

·       Proactive - anticipates and plans for problems before they arise

·       Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information

·       Organized – manages time effectively, keeps tasks appropriately prioritized

·       Flexible – ability to change directions as needed for the good of the department or organization

·       Critical Thinking – ability to think through issues and identify appropriate options

·       Work Ethics – motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency

·       Maintains a professional appearance at all times.

·       Interpersonal – can build effective, strong working relationships with employees, colleagues, management, consultants, and media through trust, communication, and credibility

·       Team – ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome. 

·       Emotional Intelligence – ability to not take issues personal, see the big picture in emotionally charged situations and respond in a mature, professional, composed manner

·       Self-Awareness – ability to reflect, understand limitations, and seek appropriate assistance and guidance

·       Judgment – exercises discretion and due diligence when making decisions and recommendations

·       Quality – is able to perform work in a neat, efficient, well-coordinated, well communicated manner with a high degree of accuracy and professionalism

·       Presentation – can speak in front of people to deliver necessary material or messaging

·       Extensive experience in working with word, excel and other office programs. 

·       Experience with ADPWorkforceNow. 

 

WORKING CONDITIONS

·       Office environment – office, sitting, computer, walking, lifting, etc.

HOW TO APPLY

·      Please follow the URL link to submit your resume:  https://home.eease.adp.com/recruit/?id=1247071

·      Only those candidates whose experience best meets our requirements will be contacted.

·      University of Louisville Physicians is an Equal Opportunity Employer.

 

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